090NYORK15250 SI
Grant Offer Letter
National
Development Team for Inclusion
Registered Society Number: 27566R
www.ndti.org.uk
03 November 2022
Howard Emmett
Assistant Director
Strategic Resources
North Yorkshire County
Council
County Hall,
Northallerton, DL7 8AL
howard.emmett@northyorks.gov.uk
Dear Howard Emmett,
Supported Internships
Grant Award to North Yorkshire County Council (Unique Grant
Reference: 090_NYORK_15250)
Thank you for providing
your Local Authority contact and banking information to the
National Development Team for Inclusion (NDTi) via our online
form. I am now pleased to inform you that the Department for
Education would like to offer North Yorkshire County Council a
Section 14 Grant to support the development of a SEND employment
forum in your Local Authority as part of the Internships
Work programme.
The Department for
Education is offering your Local Authority the following grant
funding as identified below and in Annex E (ii):
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Grant Period
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Grant Amount
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Year One: Up to March
2023
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£22392.51
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Year Two: April 2023
– March 2024
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£45461.02 (indicative)
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Year Three: April 2024
– March 2025
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£45066.25 (indicative)
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TOTAL
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£112919.77 (indicative)
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The grant should only be
spent in accordance with the Local Authority’s approved
application and the Conditions of Grant to be signed as part of
this agreement. The funding amounts for Year Two and beyond
are indicative and dependent on the successful delivery of agreed
outcomes.
This correspondence
constitutes a Grant Offer Letter. This letter will form an integral
part of the Grant Agreement. The offer is subject to the
provisions, limitations and conditions set out below and the
Department for Education grant funding
Terms and Conditions. You should read all annexes and
general terms and conditions carefully before accepting the offer
of funding. Failure to observe these terms and conditions may
result in the funding being withdrawn.
Purpose of Grant
This grant is to support
all Local Authorities to access, establish and/or develop SEND
employment forums to improve the provision of Supported Internships
across the country. Details regarding the aims and objectives
of the grant are more fully described in Annex F (ii).
Grant Correspondence
NDTi’s key contact
for this grant is:
Julie Pointer
Programme Lead –
Children & Young People
National Development Team
for Inclusion
SIgrants@ndti.org.uk
Please ensure all
correspondence regarding the grant is made using this email address
and not by post or another email.
Support Offer
As part of the
Internships Work programme, NDTi will provide a support offer to
Local Authorities to enable them to move forward with a local
employment forum; for those Local Authorities where this already
exists, support will enable them to further develop their
forum. Each Local Authority will have an allocated member of
NDTi’s delivery team to support them through the duration of
the programme.
The programme aims to
ensure that young people with additional needs aged between 16 and
25 have access to Supported Internships that lead to paid
employment. For more information about Supported Internships,
please look at the
Supported Internship
Guidance.
In addition to supporting
Local Authorities, the Internships Work programme will support
employers to offer high quality work placements (DFN Project
SEARCH) and establish a sustainable process to improve the quality
of Supported Internships provision (British Association for
Supported Employment, BASE). For more information about Internships
Work, please visit our webpage here.
Grant Monitoring
As lead partner for this
programme, NDTi will be acting as Grant Manager and will administer
and monitor the Section 14 Grants. The spend and outcomes of
the grant funding will be monitored through regular meetings
between the Local Authority activity lead and the NDTi lead. Any
underspend at the end of each Financial Year will need to be
returned to the Department for Education via NDTi.
Complying with New Government
Policies
The grant funding is
provided on the strict understanding that none of this funding is
to be used for advertising, marketing, communications and
consultancy, or for any costs associated with the maintenance,
technical development or updating of existing websites or for the
development or creation of new websites.
Acceptance of Offer
Acceptance of this grant
offer requires each Local Authority to work with NDTi and partners
to:
§ Establish a
baseline of their Supported Internship offer
§ Access,
establish and/or develop a SEND employment forum
§ Work
collaboratively to create an action plan and associated risk
register
§ Deliver,
develop, monitor and report on work during the programme
You must accept this grant offer and the conditions made in it no
later than close of play on
Thursday 17
November 2022.
If you wish to accept the
grant offer, please return this document (in WORD format) to NDTi
at SIgrants@ndti.org.uk
with the following annexes fully completed and signed by an
authorised signatory:
1.
Annex A (ii): Acceptance of Grant Offer & Effective Date
– signed and completed
2.
Annex B (ii): Bank Account details – confirm the
details provided are accurate
3.
Annex D (ii): Grant Claim Form – complete a breakdown
of planned expenditure for the period claimed (Year One) including
outcomes, activity, timeframe and amounts
Please retain a copy of
this Grant Offer Letter for your records.
Grant Payment
A proposed grant payment
schedule can be found in Annex H (ii). Provided NDTi receives
the completed and signed documentation by close of play on Thursday
17 November, the agreement will be reviewed and the grant
payment will be made by Thursday 15 December, subject to your
proposed outcomes and expenditure meeting the grant requirements,
terms and conditions.
Please note that any
delays in returning the documents could result in a delay of grant
payment. If you cannot return the acceptance by the
specified date, please contact NDTi before that date to explain the
reasons. Otherwise, we will assume that the offer has been refused,
and it will be withdrawn without further correspondence.
We look forward to
working with you to support more young people with additional needs
to have greater choice and control over their future.
Yours sincerely,
Paul Marshall
Chief Executive
National Development Team
for Inclusion
SIgrants@ndti.org.uk
Grant Funding Agreement
This Grant Funding
Agreement is made between:
(1) National
Development Team for Inclusion (NDTi)
(2) North
Yorkshire County Council
This Agreement comprises
the Grant Offer Letter, any annexes to this letter and general
Grant Terms and Conditions. This letter must be read in
conjunction with general conditions of grant and these relevant
annexes:
Annex A (ii): Acceptance of
Grant Offer & Effective Date.
5
Annex B (ii): Bank Account
Details.
6
Annex D (ii): Grant Claim
Form..
7
Annex E (ii): Details of
Grant Funding Allocation.
9
Annex F (ii): Funded
Activities. 10
Background.
10
Aim..
10
Objectives.
10
Commitment &
Undertakings.
11
Annex G (ii): Statement of
Grant Usage.
12
a) Certificate of Grant
Usage.
12
b) Statement of
Expenditure.
13
c) Quarterly Report
Confirming Delivery.
13
Annex H (ii): Proposed
Grant Payment Schedule.
14
Annex J (ii): Progress
& Final Reporting Form..
15
Annex K (ii): Data
Protection & GDPR Privacy Statement.
17
Annex L (ii): Spot Checking
Process. 18
Annex Q (ii): Department
for Education Grant Funding Agreement Terms &
Conditions. 19
Annex R (ii): Draft Action
Plan Template.
20
Please note, lettering of
the annexes relates to NDTi’s contract with the Department
for Education; only annexes applicable to Local Authorities have
been included here.
Annex
A (ii): Acceptance of Grant Offer & Effective Date
This Grant Funding Agreement is effective from the date of
signing.
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User Note:
1. Complete,
sign and date Annex A (ii) below and return this Grant Offer Letter
(with Annex B (ii) and D (ii) also completed) to SIgrants@ndti.org.uk
by the deadline.
2. If you
listed an Activity Lead in your online form, their details have
been added as the Principal Contact. Please add details if
blank or edit this information if you would like to change the
Principal Contact. Confirm below if you have made any changes
or not.
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“As a representative of North Yorkshire County Council, I
have read the Grant Offer Letter and associated annexes, and the
Department for Education Grant Funding Agreement Terms and
Conditions as referenced. I agree to comply with the notified
conditions of the grant on which the offer is made.”
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Signed by the authorised signatory on behalf of North Yorkshire
County Council
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Date
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Click or tap to enter a
date.
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Signature
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Name
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Position in organisation
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Signed by the authorised signatory on behalf of NDTi
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Date
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To be completed by NDTi
following return
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Signature
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To be completed by NDTi
following return
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Name
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Paul Marshall
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Position in organisation
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Chief Executive
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Principal Contact
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North Yorkshire County Council (Activity Lead)
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NDTi (Programme Lead)
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Contact name
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Chris Reynolds
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Julie Pointer
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Position
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Head of SEND Strategic Planning
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Programme Lead - Children & Young People Lead
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Telephone number
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07773573648
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01225 255 268
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Email address
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chris.reynolds@northyorks.gov.uk
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Julie.Pointer@ndti.org.uk
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Have you added/edited the Local Authority Principal Contact details
above?
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Yes
☐
No
☐
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Annex
B (ii): Bank Account Details
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User Note:
1. Check and
confirm accuracy of the bank details and provide a remittance email
in Annex B (ii) below, return this Grant Offer Letter (with Annex A
(ii) and D (ii) also completed) to SIgrants@ndti.org.uk
by the deadline.
2.
The bank details shown below were provided by your Local Authority
on the online form. If you need to change any of the details,
please first email SIgrants@ndti.org.uk
and a new Grant Offer Letter can be issued with accurate
details.
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Your Local Authority has
provided NDTi with the following bank details for the payment of
this grant:
Name of Bank:
Barclays Bank PLC
Bank Address:
193 High Street, Northallerton, DL7 8LJ
Bank Account Name:
North Yorkshire County Council Fund New
Sort Code:
20-61-53
Account
Number:
70-20-86-71
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Are the above bank account details correct?
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Yes
☐
No
☐
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Email address for remittance advice
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Annex
E (ii): Details of Grant Funding Allocation
Overview of Estimated Grant Funding
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Grant Period
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Grant Amount
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Year One: Up to March
2023
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£22392.51
|
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Year Two: April 2023
– March 2024
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£45461.02
(indicative)
|
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Year Three: April 2024
– March 2025
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£45066.25
(indicative)
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TOTAL
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£112919.77 (indicative)
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Estimated allocations for
Financial Years 2023-24 (Year 2) and 2024-25 (Year 3) are
indicative and will be confirmed in future Grant Offer Letters.
Funding allocations have
been calculated by the Department for Education using 16-18
population data per Local Authority, with a minimum funding floor
of £50,000 over the three-year period.
Annex F (ii): Funded Activities
Background
The Department for
Education is investing up to £18m to build capacity in the
Supported Internships programme, aiming to double the number of
Supported Internships and provide more young people with an
Education Health and Care Plan the skills to secure and sustain
paid employment.
Plans supporting the
investment build on research from Cooper Gibson (2019), which
highlighted that existing and new Supported Internship forums could
be better promoted to increase awareness among providers of the
support available to them.
NDTi will administer and
monitor grants to Local Authorities to ensure all Local Authorities
either have access to, establish and/or develop SEND employment
forums. NDTi will provide support to Local Authorities to improve
their Supported Internship provision, amongst other activities.
Aim
Each Local Authority will
work with NDTi to:
·
ensure they have access to/establish/or develop a SEND employment
forum
·
build capacity within local small and medium size enterprises
(SMEs) to host placements for supported interns, and
·
to improve Supported Internship provision in their local area.
Each Local Authority is
responsible for reporting to NDTi on use of grant spend and
outcomes achieved.
Objectives
Local Authorities shall
use all reasonable endeavours to achieve the following through this
grant funding:
§ Establish a
SEND employment forum where it does not currently exist, develop an
existing forum, or ensure access to a forum (for example, on a
regional basis)
SEND employment forums
could include local education providers, employers, and other
relevant partners, including SMEs and parent carer representatives,
and should increase focus on pathways to employment for young
people with SEND, and specifically, to identify, commission and
develop new Supported Internship opportunities
§ Ensure value of
investment in forums and Supported Internships is demonstrated to
Local Authority leaders
§ Ensure their
SEND employment forum can identify and grow the Supported
Internship programme in their area, in support of the national aim
to double the number of Supported Internships from c.2,250 to
c.4,500 per annum by 2025, while ensuring that the Supported
Internship provision established is of high quality
§ Contribute to
the sharing of best practice in approaches to SEND employment
forums, including regional join up where appropriate, and ensuring
that Supported Internships and other pathways to employment are
effectively captured in the Local Authority local offer
§ Access relevant
resources and use these to promote Supported Internships and to
develop their SEND employment forum
§ Consider
engaging with business forums run by the local authority, Local
Enterprise Partnerships, and Partnership Boards, where relevant
Commitment &
Undertakings
Local Authorities shall
use all reasonable endeavours to achieve the following:
§ Ensure their
Local Authority either has an employment forum or has access to
one
§ Ensure people
who engage with the employment forum are satisfied with how it is
working
§ Ensure their
Local Authority includes Supported Internships as part of their
local offer
§ Ensure their
Local Authority discusses Supported Internships as part of young
people’s Education, Health and Care plan reviews from year
nine onwards
§ Complete
paperwork and return to NDTi by the deadline given in the Grant
Offer Letter
§ Make grant
claims (example provided at Annex D (ii))
§ Carry out
appropriate assurance and monitoring of the grant
§ Acknowledge
receipt of grant payment
§ Implement and
maintain robust and efficient arrangements for grant conditions,
tracking, forecasting, management accounts, auditing and spot
checks
§ Respond
promptly to NDTi with further information and materials, when
required (e.g., spot checks, in-depth checks)
§ Provide
quarterly reports to NDTi regarding grant spend and the activities
prioritised by their Local Authority, ensuring that data and
information submitted is accurate and reliable
§ Retain all
relevant documents relating to their grant claim, assurance and
monitoring process for a period of seven years and make these
available to the Department for Education upon request, including:
claim forms and related evidence; monitoring forms; details of all
due diligence, fraud and risk checks carried out on applications;
grant offer letters; signed declarations; details of any in-depth
financial checks or fraud investigations carried out. This list is
not exhaustive.
§ Promptly return
grant funding to NDTi if issues or misuse of grant funding are
identified
§ Ensure that
Annex G (ii): Statement of Grant Usage is completed and returned
within 28 days of the end of the financial year
§ Throughout
grant monitoring processes, inform NDTi as soon as possible before
the end of the Grant Period where there is an underspend of their
grant within the financial year, so that funds can be recovered by
NDTi
§ Return any
underspend to NDTi prior to the last month of each financial year
within the overall funding envelope for that financial year, and
within 14 days of any request to do so
o
Annex
G (ii): Statement of Grant Usage
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User Note:
1. The
Grant Recipient will need to reproduce this Annex on headed
paper of the Local Authority and return to NDTi at SIgrants@ndti.org.uk
no later than 28 days from the end of the Grant Period.
Closer to the reporting deadlines, NDTi will email these templates
to Local Authorities with a reminder of the requirements.
2. Additional
notes for completion:
§ This annex is
for each Local Authority to complete and return to NDTi
§ The Grant
Recipient shall prepare a Certification of Grant Usage for the
Grant Period (2022-23)
§ This comprises
three parts:
a)
Certificate of Grant Usage
b) Statement
of Expenditure
c) Quarterly
Report Confirming Delivery (only required once in Year One, at the
end of February 2023)
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a) Certificate of
Grant Usage
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Name of organisation
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Approved project title
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Supported Internships Grant
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“The total Year One grant amount of
£YEAR ONE FUNDING
AMOUNT was exclusively used for the purposes set out
in the agreement between the Grant Recipient and NDTi, dated
INSERT DATE OF
LETTER.
A report on the activities funded by the grant funding has been
submitted to NDTi, confirming that the grant outputs have been
delivered to a satisfactory standard and the expected benefits have
accrued or will accrue. The report has been provided within 28 days
after the completion of the funding of the Supported Internships
Grant.
A final financial statement detailing the use of the grant funding
is provided in section b) Statement of Expenditure. This is a
summary statement of all receipts and expenditures connected with
the above Project. The organisation’s financial systems that
recorded the income and expenditure of this Grant have provided
sufficient internal control for the purposes of this
certification.”
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Date
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Signature
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Name
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Position in organisation
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Organisation address
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Initialled by Chief Financial Officer / Auditor
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b)
Statement of Expenditure
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Name of Local Authority
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Name of approved project
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Supported Internships
Grant
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Expenditure type
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Outcome
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Amount (£)
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TOTAL EXPENDITURE
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£
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Paid for as follows
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Amount (£)
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Section 14 Grant
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Other funding e.g., LOCAL
AUTHORITY contribution
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TOTAL FUNDING
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£
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Underspend on Grant (if
applicable)
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c) Quarterly
Report Confirming Delivery
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Set out how the funding has been applied, detailing all relevant
outputs.
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Annex H (ii): Proposed Grant Payment Schedule
NDTi will pay this Grant
in accordance with the following payment schedule, subject to the
Local Authority meeting the requirements of this Grant Funding
Agreement.
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Grant period
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Proposed payment date
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Year One: Up to March
2023
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Before 15 December
2022
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Year Two: April 2023
– March 2024
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April 2023
(indicative)
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Year Three: April 2024
– March 2025
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April 2024
(indicative)
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For Year One, if NDTi
receives the completed and signed documentation by Thursday 17
November, the agreement will be reviewed and the grant payment will
be made by Thursday 15 December, subject to your proposed outcomes
and expenditure meeting the grant requirements. Documentation
received after this date will be processed and paid as soon as
possible, but a delay in payment may occur.
NDTi proposes to send
Grant Offer Letters to Local Authorities for Years Two and beyond
early in the calendar years 2023 and 2024 to ensure payment in time
for the start of the Financial Year.
Annex
J (ii): Progress & Final Reporting Form
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User Note: This
section is to be used as part of grant spend monitoring.
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Section
1: Grantee Information
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Unique grant reference
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Total grant funding
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Project title
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Grantee organisation
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Person submitting this report
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Contact number
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Are you the primary contact?
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Yes
☐
No
☐
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If no, what is your role in the
project?
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Report type
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Progress ☐
Final
☐
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Actual period covered in this report
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From to
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Section
2: Summary
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Provide a summary of progress to date, approximately 200–500
words (cover the life of the project if this is your final
report)
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Section
3: Activities & Outputs
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Provide a summary report of progress and achievement to date,
against the specific key performance indicators and objectives
agreed to in the grant funding agreement.
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Key activity completed in this period:
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Evidence:
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Progress on objectives/delivery plans:
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Please provide details of any slippage in delivery plans and
reasons for this, if applicable:
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Is there anything else you would like to raise in this report? Are
there any particular successes you would like to share?
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Issues/challenges: What (if any) problems have you encountered and
how have you dealt with, or how do you intend to deal with
them?
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Please provide any other information which you think might be
helpful:
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Section
4: Declaration
“I declare that the information provided in this report is
true and correct to the best of my knowledge. I understand that any
omission or false statement may result in the grant being
terminated and previous payments recovered, or future grant
applications refused.”
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Date
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Signed
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Name
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Position in organisation
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Annex
K (ii): Data Protection & GDPR Privacy Statement
For the Internships Work
privacy statement regarding Local Authority grants, please see
here:
Privacy-Statement-Internships-Work-LA-Grants.pdf
The privacy statement
contains information about:
§ The project,
key details and contacts
§ What
information is being collection
§ Why NDTi is
collecting your data
§ How we will use
your data
§ The lawful
basis for processing your data
§ Sharing your
data
§ Ensuring your
data is safe
§ Your rights and
how to enforce them
§ How to complain
to the Information Commissioner’s Office
Annex L (ii): Spot Checking
Process
This annex details the process
the Department for Education will follow to complete assurance spot
checks on Section 14 grant funding. By accepting the Grant
Offer letter, your Local Authority agrees to provide accurate and
timely updates on the use of the grant and the outcomes of the
grant activity that enables NDTi to meet contractual spot checking
requirements.
NDTi will provide materials to
allow the Department for Education to carry out in-depth checks on
at least 10% of the value of the grants – of which the
Department for Education will randomly select the Local Authorities
that evidence is required for - during each financial year from the
start of the Grant Agreement til 31 March 2025. Where there are
errors in the random 10%, the Department for Education reserves the
right to extend the sample size until a representative sample is
collected.
The process is as
follows:
§ The Department
for Education will randomly generate a list of Local Authorities at
the start of the grant period, equating to 10% of the value of all
grants (approximately 15 Local Authorities).
§ NDTi will be
required to provide the information detailed below for selected
Local Authorities by 31st December 2023 for audit in Year 1, and by
30 September in 2024 and 2025 (or dates as agreed separately).
§ The process
commences after due diligence has been carried out, Local Authority
action plans have been approved, and grant claims paid.
NDTi will submit the
following documents as evidence for review of paid grants
selected:
§ Proof of
payment against agreed Local Authority funding allocation
§ Approved Local
Authority action plan
§ Approved Local
Authority claim form
§ Evidence that
supports the amounts in the claims e.g., invoices, receipts
§ Any declared
monitoring underspend
The Department for
Education will of the documents supplied and notify NDTi of the
outcome within two weeks of receipt of the sample data and
supporting information. If issues are identified the Department for
Education will raise this immediately with NDTi and a resolution
plan will be agreed within five working days.
Annex Q (ii): Department for
Education Grant Funding Agreement Terms & Conditions
NDTi is administering the
Section 14 Grant on behalf of the Department for Education and
therefore all Department for Education grant funding agreement
terms and conditions apply. By accepting the Grant Offer
Letter, your authority accepts these
Terms and Conditions in
full.